Timekeeping

What is PioneerTime?

PioneerTime is DU’s timekeeping and leave reporting system.

Most DU employees, with the exception of faculty and some graduate student positions, use the PioneerTime system. Hours entered and approved in PioneerTime are uploaded and used to calculate paycheck amounts. Exempt (monthly paid) employees enter leave hours taken each pay period. Non-exempt (bi-weekly paid) employees enter hours worked and leave taken (if applicable) each pay period.

To ensure that paychecks are accurate, employees must properly record their hours in PioneerTime, review their timecards routinely throughout the pay period and approve their timecard at the end of every pay period (before their supervisor approves).

Employees access the PioneerTime application via my.DU.edu or use the terminals located throughout campus.

Employee Type

PioneerTime Responsibilities

NON-EXEMPT EMPLOYEES
  • Are paid bi-weekly and eligible for overtime pay
  • Record hours worked (by shift) in PioneerTime for each two-week pay period. 
  • May use the PioneerTime website or terminals to record time (check with your supervisor for the preferred method).  
  • NON-BENEFITED Non-Exempt
  •  Do not accrue vacation time, but accrue sick leave per Colorado law.
  •  Must request timecard edits within the system for supervisor approval.
  •  Punch in and out for each shift worked.
  • BENEFITED Non-Exempt
  •  Accrue vacation and sick leave hours based on time worked each pay period.
  •  Enter both worked and leave hours.
  •  Can add/delete hours and make edits to their own timecard. 
  •  Can submit leave requests for approval within PioneerTime or enter leave hours directly on their timecard.
EXEMPT EMPLOYEES
  • Are paid on a monthly basis and are not eligible for overtime pay.
  • Accrue vacation and sick leave hours each pay period.
  • Only record leave hours on their timecard (sometimes called a "leave calendar").
  • Can submit leave requests for approval within PioneerTime OR enter leave hours directly on their timecard.

 

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Training & Resources

PioneerTime Training & Resources
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